Executive Assistant

We are looking for an Executive Assistant to support the CEO and help keep a fast-moving startup running smoothly. This is a high-trust, high-impact role for someone who thrives on organization, clear communication, and solving problems before they land.

What you will do

• Manage CEO communications, including inbox triage, calls, and message handling

• Own the CEO’s calendar, coordinating internal and external meetings and responding on their behalf when needed

• Provide support to the COO, CTO, and CSO as required

• Coordinate domestic and international travel, build agendas, and manage expense reports

• Synthesize information from multiple sources, prioritize actions, and keep the CEO ahead of commitments and deadlines

• Liaise with senior leaders, external partners, and key stakeholders

• Draft presentations, briefing notes, and other documents to prepare the CEO for meetings

• Attend assigned meetings, take minutes, track action items, and follow through on completion

• Welcome guests and support on-site logistics

• Help plan internal and external events

• Maintain office supplies and inventory, coordinate weekly cleaners, and ensure meeting rooms are ready

• Take on special projects as needed

• Handle sensitive information with confidentiality, discretion, and excellent judgment

What we are looking for

• 2–3+ years of experience supporting a senior executive

• Strong written and verbal communication skills and a collaborative, team-first approach

• Excellent organization, attention to detail, and ability to manage multiple priorities

• Calm under pressure with strong problem-solving skills and good judgment

• Comfortable handling confidential information with discretion

• High proficiency with Microsoft Office and common office management tools

• Ability to work in-person with extended hours when needed, including occasional weekend support

• Willingness to travel domestically and internationally as required
  
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